Contract HR Coordinator – VMware – Austin, TX

Posted on March 28, 2011. Filed under: Austin, Austin Texas Jobs, Contract, HR, Human Resources, Jobs, Texas Jobs, VMware |

Interested? For immediate consideration, please forward your resume to: khollenshead (at) vmware (dot) com and use this reference in your subject line: TTS-HRC-11283.

The HR Coordinator is a key member of the Shared Services founding team responsible for providing administrative and program support for candidates and employees. This person will be responsible for the daily administration of various processes including answering questions from HR team members, employees and management. This person will be responsible for working cross functionally with other teams including HRIS, Staffing, and Purchasing.

Candidate and New Hire Experience Support (~70-80% of time)

  • Process transactions in the applicant tracking system to open requisitions, route requisitions for approval, update requisitions, close requisitions, etc.
  • Process offer letters including verification of appropriate approvals, data audits, and sending offer packets to candidates
  • Manage signed offer letters and kick off the new hire process including background checks
  • Work with hiring managers to fill “alternative workforce positions” leveraging our contract worker provider. Ensure appropriate approvals are received, data provided to HRIS is accurate, assignment length and status are monitored, and data audits are completed on a periodic basis. Reconcile vendor invoicing for contractors and temps as appropriate
  • Responsible for ensuring 100% data integrity for all position, candidate and employee data processed in various systems. Respond to all corporate data audits in a timely manner
  • Ensure data is accurate on the weekly open requisitions report and coordinate updates with the HRIS Reporting team
  • Provide back-up support for HR Assistant (interview scheduler) as needed

Program and other Support (~20-30% of time)

  • Provide primary support for the Employee Referral Program
  • Provide secondary support for several of the following programs:

o    Relocation and mobility program

o    Education assistance program

o    Candidate experience program

o    Immigration/Ex-Pat program

o    AAP/Diversity program

o    Various Compliance programs

  • Provide other program and administrative support to various HR teams as appropriate


Position Requirements

  • B.S. degree in Business or related area preferred
  • 1 yr+ in Staffing or HR Operations a plus
  • Experience with HRIS or Applicant Tracking Systems a plus
  • Solid Microsoft Office skills including Word, Excel, PowerPoint and Visio
  • Must thrive in a fast paced environment where multi-tasking and prioritizing is necessary
  • Very strong customer service orientation
  • Excellent verbal and written communication skills
  • Ability to work quickly and accurately under pressure and time constraints

VMware (NYSE: VMW), the global leader in cloud infrastructure, delivers customer-proven virtualization solutions that significantly reduce IT complexity. VMware accelerates an organization’s transition to cloud computing, while preserving existing IT investments and enabling more efficient, agile service delivery without compromising control. With annual 2010 revenues of $2.9 billion, more than 250,000 customers and 25,000 partners, VMware helps organizations of all sizes lower costs, preserve freedom of choice and energize business through IT while saving energy—financial, human and the Earth’s. Our award-winning technology, market-leading position and culture of excellence provide our 9,000+ employees in 40+ locations worldwide with a platform for professional growth and the excitement of being an early-stage innovator.

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2 Responses to “Contract HR Coordinator – VMware – Austin, TX”

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I am interested in this opportunity, but it is an old listing so it is probably not open anymore. Please let me know so I may apply.

Thank you.

Thanks for the interest, Regina, but yes this opportunity was filled.

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